Hosting a Camp

Organization, Facilities, & Finance

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THE PRODUCTION TEAM

The camp will be led by a four member ALL ABOUT KIDS PRODUCTIONS artistic team. Team members are college age or older, although highly motivated rising high school seniors are given consideration. All are current or former performers and students in the arts and have a desire to utilize their gifts to communicate the Gospel. They are recruited from churches, colleges, universities, and seminaries each year and are selected for their Christian witness, personal discipline, dedication, enthusiasm, and positive attitudes.

THE LOCAL CHURCH HOST

PERSONNEL

The Local Camp Director (LCD) —This person plays a critical role for the camp. He/She is responsible for the organization, staff recruitment, and promotion of the camp at the local level. Enlisting a strong leadership team to work alongside your LCD will be an important step in producing a successful camp. During the week of camp the LCD will work with the Production Team and will continue to administrate the camp on a daily basis. The director will receive the LCD Notebook, a resource manual filled with the information and resources needed to produce an exciting All About Kids Productions camp. Our Events Coordinator will also be available to assist as you prepare for a great camp!

FACILITIES

Performance and rehearsal space The Main Stage should be able to accommodate a group of fifty to seventy-five children. Creative adaptations are always in order — a representative will be glad to speak with you about space utilization. In addition to the performance space we will need one large space (fellowship hall?), and two to four larger classrooms. These rooms should also have adequate open floor space.

Bible Study Classrooms Three to five rooms, determined by the Local Camp Director, based on the number of registrations and the ages of the children. These classrooms can double as rehearsal space.
Lobby / Welcome Area For Sunday registration and daily sign-in tables, display area, and parent pick-up.
Field Office The AAKP team will need a conveniently located room to serve as a field office for the week. Folding chairs and several tables will provide necessary computer and tech workspace.

FINANCES

Confirmation fee To schedule a camp a host must return a signed Host Agreement along with a $350 non-refundable confirmation fee.
Registration deposit A *refundable Registration Deposit of $1700 will be due no later than January 5, 2010.
Student fees $115.00 per student until May 31, 2010. Beginning June 1, 2010, student fees will increase to $125.00 per student. All student registration fees will be due upon the first day of camp. Camps require a fifty student minimum guarantee.
Housing and meals Housing and meals for four production team members. Breakfast and lunch will need to be served at the church campus.
Drinks and a snack Providing the children with a drink for lunch and a light snack in the afternoon will go a long way in making your camp run smoothly.

Confirmation Fee and Registration Deposit: A confirmation fee and registration deposit serves to underscore good faith commitments of intent and agreement. These commitments are vital to planning, staff recruitment, printing costs, and production expenses. Registration deposits will be reimbursed to the host organization as described below.

*How deposits are refunded: Camps require a fifty student minimum guarantee and refunds are based on camp registration. A full deposit refund will be issued with 50 registrants. For each registration below 50 the refunded amount will be decreased by $127.00 per student. Registration deposits will be refunded and mailed to the host organization approximately six weeks after camp is completed.